84 SQUADRON ASSOCIATION
1. The aim of the Association is to keep alive and to foster the unique spirit of No 84 Squadron and to encourage ex-members of the Squadron, especially the younger members, to keep in touch with their old comrades.
2. All ex-members of the No 84 Squadron Royal Flying Corps and No 84 Squadron Royal Air Force are eligible for membership of the Association. This includes any members of Commonwealth and foreign Air Forces who served with No 84 Squadron at any time.
3a. All current members of No. 84 Squadron will automatically be members of the Association for the duration of their tour with the Squadron. Should they so wish, they may apply for full membership of the Association.
3b. In addition to current Squadron members, appointment of additional honorary members may be made from time to time by the Committee. Paid up full members of the Association may propose the names of suitable persons for honorary membership to the Committee.
3c. Other than current members of the Squadron, the number of honorary members will be limited to 12.
3d. The appointment of an honorary member will be for a period of 5 years. The Secretary will maintain a Register of Honorary Members and the list is to be reviewed every year by the committee
3e. Honorary members will be entitled to all the benefits of the Association but will not be required to pay membership subscriptions.
4a. Full members may propose the name of suitable persons, who may not have served on the strength of No.84 Squadron, for Associate Membership. This form of membership will cover friends of the Squadron who may have had close links with the Squadron or the Association in the past or who may have been of especial help to the Squadron and its members in various ways. Associate Membership may be appropriate where Honorary Membership would not be suitable and will not be limited in numbers.
4b. The names of eligible persons, male or female, may be submitted in writing with full covering details to the Committee for consideration. A Register of Associate Members will be maintained by the Secretary and will be reviewed annually by the Committee.
4c. Associate Members will be entitled to all the benefits of membership of the Association but will not be required to pay membership subscriptions.
6. Members of the Association will be asked to elect a Committee at a General Meeting, which will be held annually.
7. The Committee will consist of a Chairman, Vice Chairman, Secretary & Treasurer, Reunion Secretary and News Editor, who will be full members of the Association.
8. The principal tasks of the Committee will be to:
a. Administer the Association in accordance with its stated aims, as agreed at a General Meeting.
b. Maintain a Register of Members to enable members to keep in touch with each other.
c. Publish a Newsletter periodically.
d. Organise reunions of members.
e. Recommend to members at a general meeting the annual subscription which the Committee should be paid for the running of the Association and, in due course, to account to members for all expenditure.
f. Maintain close contact with the Officer Commanding No.84 Squadron in order to offer any help or support to the Squadron which they feel the Association may give.
g. To encourage the collection and preservation of records, photographs and memorabilia to help in extending the recorded history of the Squadron
Rules for the Committee
9. In between annual general meetings, the Committee is empowered to appoint up to two additional full members if, in its opinion, extra members are considered necessary for the efficient running of the Association. Such appointments should be confirmed at the next AGM. In addition, the Committee is empowered to co-opt further members on a short term basis.
10. All committee appointments will be non-remunerative.
I I. Committee meetings will be held on an ad-hoc basis as required.
12. A quorum will consist of a minimum of three Committee members, one of whom must be the Chairman or Vice Chairman. If it is known beforehand that any Committee member will be unable to attend a Committee meeting, the Chairman will endeavour to ascertain the members views on agenda items.
13. The constitution of the Association may be amended either by resolution at a general meeting or by the Committee, subject to ratification at an AGM.
14. The financial year will run from 1st April to 31st March the following year.
15. Annual Subscription rates are to be determined by the Committee as necessary, depending on the number of members and the costs of administering the Association.
16. The funds of the Association are to be held in an interest bearing account at a bank approved by the Committee.
17. At the discretion of the Committee, Association funds may be used for the following in the normal course of the Associations business:
a. Stationery, printing, photocopying etc
b. Postage and Telephone charges.
c. Committee members expenses on the condition that these are kept to the bare minimum and that Committee members should not be out of pocket when performing Committee tasks. To assist the treasurer and auditor, Committee members should submit a note itemising any expenditure and whenever possible, attaching a receipt.
18. Association functions should be self supporting from charges paid by those attending. Association funds may, however, be used for temporary loans for deposits, if required; occasionally for official guests of the Association; and if necessary, for unseen and avoidable debts which might arise from these functions.
19. The Committee may authorise Association funds to be used for other purposes deemed to be in accordance with the agreed aims of the Association.
20. The accounts of the Association are to be audited annually. The appointment of an auditor will be at the discretion of the Committee to whom the auditor will report.
21. A balance sheet and income and expenditure summary will be presented for approval by members at each AGM
22. Donations to the Association may be accepted and are to be credited to the funds of the Association, taking account of any explicit wishes of the donor.
23. In the event of the dissolution of the Association, any property and any funds which may be in credit after payment of all debts and liabilities shall be given, at the discretion of the Committee, to another Association or institution with aims similar to those of this Association.
Amended 28 September 2007