84 SQUADRON ASSOCIATION
- The aim of the Association is to keep alive and to foster the unique spirit of 84 Squadron and to encourage ex-members of the Squadron, especially the younger members, to keep in touch with their older comrades.
Full and Affiliated Members
- All ex-members of 84 Squadron Royal Air Force are eligible for Full membership of the Association. This includes any members of Commonwealth and foreign Air Forces who served with No 84 Squadron at any time.
- Full members may nominate a “significant other”, typically a wife/husband/partner, who will enjoy Affiliated Membership of the Association. In the event of the death of the Full Member, the Affiliated Member will continue as an Affiliated Member of the Association for as long as they wish.
- Although an individual may be eligible, Full membership will be at the discretion of the Committee.
- All current members of 84 Squadron will automatically be Honorary members of the Association for the duration of their tour with the Squadron. Should they so wish, they may apply for Full membership of the Association.
- In addition to current Squadron members, appointment of additional Honorary members may be made from time to time by the Committee. Paid up Full members of the Association may propose the names of suitable persons for Honorary membership to the Committee.
- Other than current members of the Squadron, the number of Honorary members will be limited to 12.
- The appointment of an Honorary member will be for a period of 5 years. The Membership Secretary will maintain a Register of Honorary Members and the list is to be reviewed every year by the committee
- Honorary members will be entitled to all the benefits of the Association but will not be required to pay membership subscriptions.
- Full members may propose the name of suitable persons, who may not have served on the strength of 84 Squadron, for Associate Membership. This form of membership will cover friends of the Squadron who may have had close links with the Squadron or the Association in the past or who may have been of especial help to the Squadron and its members in various ways. Associate Membership may be appropriate where Honorary Membership would not be suitable and will not be limited in numbers.
- The names of eligible persons may be submitted in writing, with full covering details, to the Committee for consideration. A Register of Associate Members will be maintained by the Membership Secretary and will be reviewed annually by the Committee.
- Associate Members will be entitled to all the benefits of membership of the Association but will not be required to pay membership subscriptions.
The membership year will run from 1st April to 31st March the following year.
- Members of the Association will be asked to elect a Committee at each General Meeting, which will normally be held annually.
- The Committee will consist of a Chairman, Vice Chairman, Secretary, Treasurer, Membership Secretary, Reunion and Visits Organiser, News Editor and Archivist, who will be Full members of the Association.
- Some roles of the Committee may be combined but no Full member should hold more than 2 of the Committee posts and the roles of Chairman and Vice Chairman should not be combined. All members of the Committee will operate to their appropriate Terms of Reference which are attached to this Constitution as Appendices.
- The principal tasks of the Committee will be to:
- Administer the Association in accordance with its stated aims, as agreed at a General Meeting.
- Maintain a Register of Members to enable members to keep in touch with each other.
- Publish a Newsletter periodically.
- Organise reunions of members.
- Recommend to members at a general meeting the annual subscription which the Committee should be paid for the running of the Association and, in due course, to account to members for all expenditure.
- Maintain close contact with the Officer Commanding No.84 Squadron in order to offer any help or support to the Squadron which the Association deem appropriate.
- To encourage the collection and preservation of records, photographs and memorabilia to help in extending the recorded history of the Squadron
Rules for the Committee
- In between annual general meetings, the Committee is empowered to appoint up to two additional full members if, in its opinion, extra members are considered necessary for the efficient running of the Association. Such appointments should be confirmed at the next AGM. In addition, the Committee is empowered to co-opt further members on a short-term basis.
- All committee appointments will be non-remunerative.
- Committee meetings will be held on an ad-hoc basis as required.
- A quorum will consist of a minimum of three Committee members, one of whom must be the Chairman or Vice Chairman. If it is known beforehand that any Committee member will be unable to attend a Committee meeting, the Chairman will endeavour to ascertain the members views on agenda items.
- The constitution of the Association may be amended either by resolution at a general meeting or by the Committee, subject to ratification at an AGM.
- The financial year will run from 1st April to 31st March the following year.
- Annual Subscription rates are to be determined by the Committee as necessary, depending on the number of members and the costs of administering the Association.
- The funds of the Association are to be held in an interest-bearing account at a bank approved by the Committee.
- At the discretion of the Committee, Association funds may be used for the following in the normal course of the Associations business:
- Stationery, printing, photocopying etc
- Postage and Telephone charges.
- Committee members expenses on the condition that these are kept to the bare minimum and that Committee members should not be out of pocket when performing Committee tasks. To assist the treasurer and auditor, Committee members should submit a note itemising any expenditure and whenever possible, attaching a receipt.
- Association functions should be self-supporting from charges paid by those attending. Association funds may, however, be used for temporary loans for deposits, if required; occasionally for official guests of the Association; and if necessary, for unseen and unavoidable debts which might arise from these functions.
- The Committee may authorise Association funds to be used for other purposes deemed to be in accordance with the agreed aims of the Association or specifically authorised by the AGM.
- The accounts of the Association are to be audited annually. The appointment of an auditor will be at the discretion of the Committee to whom the auditor will report.
- A balance sheet and income and expenditure summary will be presented for approval by members at each AGM
- Donations to the Association may be accepted and are to be credited to the funds of the Association, taking account of any explicit wishes of the donor.
- In the event of the dissolution of the Association, any property and any funds which may be in credit after payment of all debts and liabilities shall be given, at the discretion of the Committee, to another Association or institution with aims similar to those of this Association.
- The Association takes the privacy of our members data seriously and will only hold its members personal information for club administration purposes and for communicating with its members about Association business. Only the Membership Secretary will be able to access Members details. The Association will never share or sell Members data.
Amended 16 August 2020